Limbtec Limited > Blog > Business

If it ain’t broke… Windows update makes signing out simple again

11th November 2024
If it ain't broke... Windows update makes signing out simple again

Microsoft recently made changes to the Windows Start menu – and it caused a bit of an uproar.

Here’s what happened: Microsoft tried to streamline the Start menu by grouping related settings together. But they tucked the sign out option behind a three-dot menu, creating confusion for people trying to log out of their accounts.

Thankfully, Microsoft has listened to feedback and is now testing an update to put the sign out button back to where it was before.

This is good news for teams that have multiple profiles set up on one computer, making it easier to switch between accounts again.

These changes are part of a broader update to Windows 11 that’s currently being tested. The update will also bring in new features like media controls on the lock screen for when you’re playing music or videos, as well as the ability to share files directly from your search results.

These updates are great examples of small changes that can have a really positive impact on how your team works. Is it time for you to move your business to Windows 11? We can help get you started, get in touch.

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Beware this malware: It “annoys” you into handing over login details

4th November 2024
Beware this malware: It "annoys" you into handing over login details

How cautious are you and your team with online security? You know about phishing scams, dodgy downloads, and not clicking suspicious links, right?

But an even sneakier new malware (that’s malicious software) wants to frustrate you into giving up your Google login details.

The malware doesn’t have a catchy name yet, but it’s part of a larger threat known as “Amadey”, and it’s been on the rise since August.

It forces your PC into something called “kiosk mode” (a setting often used on public computers that only lets you access one window). This allows it to lock your browser in full screen mode, hiding all your usual navigation buttons like the address bar and menus. Then you get sent to a fake Google password reset page.

Normally, you’d just hit the Esc or F11 keys to get out of full screen mode, right? Well, not this time. It won’t work if the malware has infected your PC. It wants to confuse you into thinking you must enter your password to solve the problem.

The password reset page will look like a real Google page. But the second you type in your details, they’ll be stolen by a second piece of malware hiding in the background. Falling right into the hands of cyber criminals.

Pretty scary stuff.

But here’s the good news: You can break free without giving up your details.

If your browser gets stuck in full screen mode, try hitting ALT+TAB to switch tasks, or ALT+F4 to force the window to close. Otherwise, try closing it through your task manager (CTRL+ALT+DELETE).

If all else fails, just restart your PC by holding down the power button or unplugging it, then get an expert (like us) to look at the malware.

Prevention is always the best approach, though. Be wary if your computer starts behaving strangely, especially if your browser suddenly goes into full screen mode and won’t let you navigate away.

Avoid clicking on suspicious links or downloading attachments you aren’t sure about. And as tempting as it might be to get past an annoying screen, never enter your password unless you’re 100% sure the website is legit.

If you’d like us to teach your team how to avoid the latest scams, we can help. Get in touch.

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Microsoft’s browser takes back the Edge with streamlined settings

28th October 2024
Microsoft's browser takes back the Edge with streamlined settings

If you’ve ever tried to tweak a setting in Microsoft Edge and found yourself lost in all the options, this one’s for you.

Microsoft is cleaning up the Settings page, so you’ll no longer need to dig around in endless menus to find the setting you need.

What’s changing?

You’ll see a new quick access panel under the main Settings menu, giving you shortcuts to the features you’re likely to use the most.

Settings will also be split into smaller submenus, like “System and Performance” and “Appearance”. This will make it easier to find exactly what you want.

Better yet? The submenus will have their own quick access shortcuts too.

The improvements will give Google Chrome (which has been praised for its well-organised settings) a run for its money. So if your team doesn’t already use Edge as their default browser, it’s a great time to give it another try.

Microsoft is currently testing the update, and it should start rolling out soon. Once it does, you can expect much smoother navigation.

If you need help making the most of the new features in your business, we can help. Get in touch.

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A third of all data loss is caused by problems with backups

21st October 2024
A third of all data loss is caused by problems with backups

Losing access to your business’s data – even temporarily – is a nightmare worthy of a horror movie.

Data backup tools create copies of your data and store them in a safe place. If something goes wrong, recovery tools will use these copies to restore your lost files.

So, if your business already uses backup and recovery tools, you’d think your data is safe… but this isn’t necessarily true.

A new report shows that some backup tools aren’t always as reliable as they should be. In fact, a third of all data losses are caused by backup-related issues. When people try to recover data, they discover it’s been lost or corrupted.

It’s not just corrupted backups that you should be aware of.

One of the biggest threats to businesses right now is ransomware. This is a type of malicious software (or “malware”) that locks you out of your files unless you pay a ransom to regain access.

The report found that half of businesses using backup tools still ended up paying ransoms to retrieve their files, because it was faster than trying to use their own recovery tools. Even worse? Only a small number of businesses that paid ransoms were able to fully recover their data.

Backup tools are supposed to keep your data safe, so why are they unreliable for so many businesses?

Often, it’s because they haven’t been set up properly. And even when they are, they still need to be verified regularly to make sure they are still backing up your files.

Also, older backup and recovery tools can’t always keep up with today’s sophisticated cyber attacks.

Setting up and maintaining a reliable backup system can be complicated. IT experts (like us) can make sure your tools are running correctly every day.

We can also put in place extra safeguards such as continuous data protection (CDP). This constantly saves changes to your files, allowing you to go back in time and restore your data as it was just before an attack or loss. This is something we do for businesses like yours every day. If you’d like us to help you too, get in touch.

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Reverse image search makes purchasing and marketing easier

7th October 2024
Reverse image search makes purchasing and marketing easier

You might think of the Windows Photos app as a basic tool for viewing and managing images. But with an upcoming update to Windows 11, there’s a new feature that could be very useful for your business: Visual Search with Bing.

With the update, you’ll be able to do a reverse image search straight from the app, showing you similar images and related information.

How can this benefit your business?

Let’s say you’re looking at a photo and you want to know more about a product, place or person in the image. Reverse image search is a faster way to get the information you need.

It’s a great tool for eCommerce store owners – you can use it to find out who else is selling a product, compare pricing, or track down new suppliers.

Marketing teams can also use it to easily find similar visuals to use in campaigns, or to make sure images aren’t being used elsewhere. It also helps you check the origin of an image to make sure you have permission to use it.

If your business is in property or research, you can save time by using reverse image search to quickly identify the locations or objects you see in photos.

Microsoft has also made it easier to flick through your photos and edit images by improving navigation and introducing a quick access editing tool right in the app.

Another big bonus: You’ll now be able to sync Photos with iCloud – great for teams that use Apple devices alongside their Windows PCs.

These features should be rolling out soon in a future Windows 11 update.

If you haven’t already upgraded your business to Windows 11, it’s time to start thinking about it. We can help make it easy – get in touch.

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A free tool for more polished communication

7th October 2024
A free tool for more polished communication

Whether you’re drafting emails, writing reports, or creating presentations, spelling mistakes and typos can easily be missed. This means you run the risk of looking unprofessional, especially when communicating with clients or business partners.

Here’s the good news: Windows 11 comes with built-in spell check and autocorrect tools that can put an end to embarrassing spelling mistakes.

These tools are easy to set up. And once that’s done, you won’t need any extra software to make sure your text always looks clear and professional.

Want to know how to use them?

First, open Windows Settings. Then select Time & Language and click on the Typing page. From there, you can turn on options like ‘Autocorrect misspelled words’ and ‘Highlight misspelled words’.

These features will work across most apps, fixing errors and flagging possible spelling mistakes.

You can even get word predictions as you type by enabling text suggestions.

Does your business run in multiple languages? Be sure to switch on the ‘Multilingual text suggestions’ feature. This will bring up word suggestions in whatever language you are using.

While the spelling tools built into Windows 11 will work across most apps once enabled, some apps (like Notepad and Outlook) need a little extra set up.

For example, in Notepad, you’ll need to click the gear icon for settings to switch on the spell check feature.

Your team probably spends a lot of time in Outlook sending emails, so it’s well worth switching on grammar tools here. Go to Editor Settings under the Options tab. From there, you can turn on features like autocorrect, text predictions, and even tone adjustment.

And if your team uses Microsoft Edge for browsing, you can set up spell check and grammar tools there as well. Just head to Settings, click on Languages, and turn on the grammar and spell check options.

By setting up spell check and autocorrect in Windows 11, you’re not just avoiding small mistakes – you’re helping your business run more smoothly.

If you need a hand with this or want more advice on how to save time in your business, we can help. Get in touch.

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Unlock your potential with Copilot

29th September 2024
Unlock your potential with Copilot

Could you benifit from having an energetic assistant, that never get tired, gets the details tight and can help you with everything from email compilation through to organinsing meetings.

Sounds to good to be true!

Well, that’s what Microsoft Copilot is. It’s a smart, AI-driven tool built into the Microsoft apps you already use, like Word, Excel, and Teams. It’s designed to handle time-consuming tasks that slow your team down.

But how exactly does it work, and why should you care?

In simple terms, Copilot is AI embedded into the Microsoft Office suite. It’s always there to assist you, whether you’re typing up a report, analysing data in Excel, or even planning your next big meeting. And the best part is, you don’t need to be tech-savvy to use it. If you can use Word, you can use Copilot.

So, how can it make a difference in your business?

First off, one of the most exciting things about Copilot is that it’s seamlessly integrated into the software you already know. There’s no need for complicated installations or training sessions. And because it’s built into Microsoft 365, your team can jump right in with minimal disruption. It works across devices too, so whether you’re in the office or travelling, Copilot is always there.

One area where Copilot really shines is how it simplifies your daily grind. Think about how much time gets wasted on things like sorting through emails or organising meetings. We’ve all been there, spending way too long combing through endless email chains or trying to figure out who said what in a meeting.

Copilot tackles this for you. It can summarise long email threads and even suggest responses, so you can get back to what really matters. It’s like having someone do all the heavy lifting while you focus on the more important tasks.

Speaking of meetings

Copilot is a big help when it comes to collaboration. Let’s say you’re wrapping up a Teams call. Instead of manually taking notes or worrying about missing key action items, Copilot will summarise the entire meeting for you, highlighting decisions and tasks. It listens in, captures the key points, and even helps you plan the next steps.

But Copilot isn’t just about cutting down on admin work, it’s also a creativity booster. You know that moment where you stare at a blank document, unsure how to start? Whether it’s drafting a client proposal or putting together a presentation, sometimes the hardest part is getting the ball rolling.

That’s where Copilot comes in. Give it a few prompts, and it’ll generate a first draft or outline to get you started. You don’t have to be a creative genius to produce something great. Copilot takes care of that early-stage work, freeing you up to fine-tune and add your personal touch.

All this leads to a more productive, efficient, and creative workplace. That’s what makes Microsoft Copilot such a powerful tool. It not only takes care of the little things but also helps you unlock your team’s full potential.

Want to find out what Copilot could do for your business? We can help, get in touch.

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Heads up: You need to update Windows 11 by this deadline

19th August 2024
Heads up: You need to update Windows 11 by this deadline

Microsoft has issued an important update: If you’re using Windows 11, you need to upgrade to version 23H2 before 8th October 2024. After this, older versions will no longer receive essential security updates, putting your systems at risk.

Why is this important?

Because Microsoft will stop supporting older Windows 11 versions for business accounts. This includes stopping security updates, which are vital for protecting your systems against the latest cyber threats.

The latest version includes advanced security features to protect against new threats, making sure your business data remains safe. But updating to Windows 11 version 23H2 brings other benefits beyond security. 

You’ll also notice performance improvements, making your systems run faster and more efficiently, which is great for productivity. Plus, new tools and features are continually added, helping streamline your workflows and improve overall efficiency. Staying updated ensures compatibility with new software and technologies, maintaining smooth business operations.

Delaying the update could leave your business vulnerable to cyber attacks. Without security updates, your systems will be exposed to potential exploits, risking data breaches and financial loss.

Microsoft typically enforces updates post-deadline to keep people safe, especially for business devices not managed by IT departments. While this is helpful, it’s better to update proactively on your own schedule.

Updating to version 23H2 is straightforward.

  • First, check your current version by going to Settings, then System, and selecting About.
  • Before updating, make sure to back up all your important files to prevent data loss.
  • Navigate to Settings, then Update & Security, and select Windows Update.
  • Click on “Check for updates” and follow the prompts to install version 23H2.
  • Once the update is complete, restart your computer and verify the new version in Settings, System, and About again.

Making sure your systems are up to date will keep your business secure and running efficiently. Don’t wait until the last minute… upgrade to Windows 11 version 23H2 now. Keeping businesses protected and productive is our top priority. So, if you need any help with that, get in touch.

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Slow PCs? Manage which applications launch at startup

5th August 2024
Slow PCs? Manage which applications launch at startup

Staying on top of how your technology is set up is crucial for maintaining a reliable network. And one often-overlooked aspect is managing which applications start up when your business’s PCs start up.

With lots of software wanting to auto-start, it can slow down your system and potentially introduce security risks. But did you know that Windows 11 offers a useful feature that alerts you whenever new apps are added to the startup list?

Every time you hit the power button on your PC, it loads a set of apps automatically. While some of these are essential, others might not be, and can slow down your system’s performance. Over time, as you install more software, your startup list can grow, leading to longer startup times and a slow experience.

Not only that but keeping an eye on startup apps is good security practice. Unwanted or unknown apps starting automatically can be a red flag for malicious software (malware) or other security threats. By receiving alerts about new startup apps, you can quickly identify and investigate any suspicious additions, making sure that your systems stay secure.

How do you enable these alerts in Windows 11? It’s a simple process:

  • Start by opening the Windows 11 system settings. You can do this by clicking the Start menu and selecting the gear icon or by pressing ‘Windows + I’ on your keyboard.
  • In the settings window, click on ‘System’ in the left sidebar, then select ‘Notifications’ on the right.
  • Scroll down to the bottom of the notifications page. Just above Additional settings, you’ll find ‘Startup App Notification’, which is switched off by default. Move the slider to ‘On’.

From then on, you’ll receive a notification whenever a new application is added to the startup process. You can even customise what this notification looks like by clicking on the arrow next to the slider button, allowing you to adjust its appearance and sound to suit your preferences.

Turning on these alerts brings several benefits to your business. First, it helps keep your PCs running efficiently. By staying informed about new startup apps, you can quickly disable any unnecessary software that might be slowing down your system. This means faster start times and better overall performance, allowing your team to get to work without delays.

Secondly, it enhances security. Receiving alerts for new startup apps means you can immediately investigate any unknown or suspicious additions. This proactive approach helps prevent potential security threats from taking hold, safeguarding your business data and systems.

Lastly, it’s a great way to keep track of what’s installed on your machines. With various team members possibly installing different software, these alerts give you a clear overview of what’s being added to the startup list, making sure that only approved applications are running.

To further manage startup apps, you can use Task Manager. Press ‘Ctrl + Shift + Esc’ to open Task Manager, then select the ‘Startup’ tab. Here, you’ll see a list of all the apps that start with Windows, along with their impact on boot time. You can enable or disable apps by selecting them and clicking the appropriate button at the top right.

By regularly checking this list and using the new alert feature, you can keep your startup process streamlined and your system secure.

A better answer is getting someone to set all of this up and manage it for you. We specialise in making technology easy for businesses. If we can help, get in touch.

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Is that Chrome extension filled with malware?

22nd July 2024
Is that Chrome extension filled with malware?

If you use Google Chrome in your business, you’re probably familiar with extensions. These useful tools can enhance your browsing experience in countless ways, from blocking annoying ads to reducing distractions.

Extensions are incredibly popular because they can add so much functionality to your browser. But just as you need to be careful when installing new apps on your phone, you must also be cautious when adding new extensions to your browser. That’s because they come with a risk of malware.

It’s short for malicious software – that’s any software intentionally designed to cause damage to a computer, server, or network. Cyber criminals use malware to steal data, hijack systems, and even empty your bank accounts.

Google Chrome holds about 65% of the browser market share worldwide, making it the most popular browser by far. This popularity makes Chrome a prime target for cyber criminals. While cyber attacks sometimes exploit vulnerabilities in the browser itself, there’s an easier way to target Chrome users: Through malicious extensions containing malware.

Although Google keeps a tight watch on its Chrome Web Store, the risk is still there. A recent report claims 280 million people installed a malware-infected Chrome extension between July 2020 and February 2023. That’s a huge number and highlights the importance of being vigilant.

Surprisingly, many malicious extensions remained available for download on the Chrome Web Store for a long time. On average, malware-filled extensions stayed up for 380 days, while those with vulnerable code were available for about 1,248 days. One particularly notorious extension was downloadable for 8 and a half years before being removed.

So, how can you protect yourself and your business from these malicious extensions? Here are five steps we recommend.

  1. External reviews: Since checking ratings and reviews on the Chrome Web Store isn’t always reliable (many malicious extensions don’t have reviews), look for external reviews from trusted tech sites to judge whether an extension is safe.
  2. Permissions: Be cautious if an extension asks for more permissions than it should. If a new extension requests extensive access to your data or system, this could be a red flag.
  3. Security software: Use robust software to catch malware before it can do any harm. This is your last line of defence if you accidentally install a malicious extension.
  4. Necessity: Before installing any new software or browser extensions, consider whether you really need it. Often, you can achieve the same functionality visiting a website.
  5. Trusted sources: Only install extensions from trusted sources or well-known software providers. This significantly reduces the risk of downloading a harmful extension.

Chrome is the most popular browser, which means it will always be a target for cyber criminals. Google’s security team works hard to review every Chrome extension to ensure they are safe, but it’s still crucial to be vigilant.

If you’re unsure whether your extensions are safe or not, or you’d like more advice around keeping your business secure, our team can help. Get in touch.

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